Cybersecurity and e-Signatures
Updated: Mar 22, 2022
The challenges of cyber security and the increasing digitalization of processes are pushing companies to adopt electronic signature solutions. E-signatures can be more secure than paper and ink signatures. They have many layers of security and authentication built into them, along with court-admissible proof of transaction.
Unlike wet signatures, e-signatures also come with an electronic record that serves as an audit trail and proof of the transaction. The audit trail includes the history of actions taken with the document, including the details of when it was opened, viewed and signed. If one of the signers disputes their signature, or if there’s any question about the transaction, this audit trail is available to all participants in the transaction and can resolve such objections.
eSignatures are standard and familiar in nearly every country worldwide. Moreover, given all the additional metadata that can track the audit trail of an eSigned document, you will have no concerns about being able to use an eSignature if you need to enforce a contract, for example.
Certificates of completion
Detailed certificates of completion can include specific details about each signer on the document, including the consumer disclosure indicating the signer agreed to use e-signature, the signature image, key event timestamps and the signer's IP address and other identifying information.
Once the signing process is complete, all documents are digitally sealed using Public Key Infrastructure (PKI), an industry-standard technology. This seal indicates the electronic signature is valid and that the document hasn’t been tampered with or altered since the date of signing.
Advanced electronic signatures
An AES (Advanced Electronic Signature) includes additional user authentication steps: a signer will be asked to produce a valid document to confirm their identity, as well as a unique access code after the signing process.
Advanced signatures also require a digital certificate to be generated and attached to the envelope as part of this transaction. Because of these additional features, AES accomplish two very important things: they reliably identify the signer and establish a unique link between the signature and the signer.
Qualified electronic signatures
The qualified or non-repudiation electronic signature provides the highest level of security and the maximum legal guarantees, avoiding situations of vulnerability. It is the only type of electronic signature that has a special legal status in the European Union.
DocuSign ID Verification
For any important agreements, it’s possible to include the verification of adding a driver’s license, performing a credit check, or collecting additional documentation.
DocuSign Identify includes DocuSign native solutions and extensibility with trust services and APIs, enabling you to transact a full range of agreements with increased compliance, no matter where you operate.
If you are not using eSignatures in your business, why not?
DocuSign offers secure e-signatures. From drafting agreements to signatures and storage, our DocuSign integration with iManage Work has got your business covered. We can also provide DocuSign licenses as well as our market lead DocuSign and DMS (Document Management System) integration solutions for all main DMS vendors, including NetDoments and Worldox.
Book a demo today to learn more.